Financial Information


FINANCIAL INFORMATION



Financial Overview                                                                                                                              Budget Expenditure Detail
The following sections detail the Longmeadow Public Schools multi-fund operating budget. The multi-fund budget approach provides the community with an opportunity to see expenditures from the general fund, grants, and special revenues. 
The general fund is the primary budgetary fund for the district and is appropriated annually by the Town Meeting and is available to support the operations of the district. It comprises 91% of the total budget. The budget includes contractual increases and restructuring adjustments to meet the educational needs of the district.
Special revenues are accounted for separately from the general fund. Most special revenues are designated for specific purposes and use is restricted to those purposes. Special revenues include circuit breaker, school choice, grant funds, and revolving funds. 
The FY15 budget reflects substantial changes in a number of funds, many of which correspond to one time expenditures in FY14. Strategic investment in one-time educational costs were allocated from school choice including elementary general and special education classroom libraries, universal screening assessment tools, middle school mathematics texts, and a robust Response to Intervention data management application. 
Private Kindergarten 
School committee approved a reduction in the full day kindergarten tuition in order to provide increased access to full day programming. The budget reflects a projected increase in the number of full day kindergarten sections to accommodate enhanced participation. Anticipated enrollment targets are reflected in the full day kindergarten fund expenditures based on projected revenues. Program changes do not impact general fund costs. 
Tuitions 
Predicting tuitions is tenuous as there is almost constant movement of students entering and leaving the district.  The budget reflects a reduction of out-of-district tuitions of over $500,000 based on best estimates as of January, 2014. As the District builds capacity for internal programs, more students are able to remain in the Longmeadow Public Schools.  In addition we have several students who will graduate in June of 2014, and several students who intend to return to Longmeadow Public Schools from an out-of-district placement at the end of this school year.  
Technology
FY14 saw continued growth in technology services for town and school locations including:
    • Completion of the new Longmeadow High School building
    • Implementation of a town-owned fiber-optic network, expansion of the town-wide wireless network
    • Continued work on the roll-out of a town-wide communication system
    • Completion of the deployment of multimedia presentation systems to all classrooms and meeting spaces
    • Addition of new firewall and content filtering systems
    • Expansion of town and school software applications and information systems
    • Adoption of new Acceptable Use and Social Media & Electronic Communications policies
    • Roll-out of Google accounts to all students
    • Beginning of a one-to-one computing pilot at the high school as we continue to plan for the expansion of Digital Learning opportunities for staff and students
    • The technology department budget for FY15 includes modest changes, largely due to contractual obligations, as summarized below:
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Network Administrator Request
In 2010 when the School and Town technology departments were combined, an outsourced model was chosen for Network Administration. Since that time, the size and complexity of network operations has grown beyond what can be handled effectively with an outsourced model. In addition, at this time the Director of Technology is the only local support person with enough knowledge and experience to handle the majority of this critical area which presents a significant risk to the town. Therefore the FY15 Technology Department budget includes a Full Time Network Administrator. 
Network Administration Metrics for Calendar Year 2013
    • The number of helpdesk tickets requiring a network admin was 599 out of a total 4909 tickets. This represents 12.2% of the support activity for the year which essentially all fell upon the Director of Technology.
    • The mean time to resolution for network admin support was 0.88 days (7 hours). The Service Level Agreement established by the IT consolidation requires a 4 hour mean time to resolution. In reality, due to the fact that building management, security and voice communications all run on the network, it is likely that the service level will need to be revised to 1 hour.
    • The number of outages needing network admin support was 12. With a local Network Administrator capable of monitoring network operations and performing preventative maintenance this number can be reduced to almost zero where it should be.
    • There are now more than 240 wireless network access points, over 100 network switches, 500 voice endpoints, more than 100 network based surveillance cameras, access control security and building management systems at the majority of town and school facilities and 2 network/server datacenters needing support and maintenance in Longmeadow.
    • The newly constructed LHS building has added a significant amount of complexity to our network operations.
    • The school department is beginning to roll out plans which include a Bring Your Own Device model for students which will have a significant impact on network operations and support.
    • The town is currently completing a newly built, town-owned fiber optic network that we will be fully responsible for operating and supporting. 
The technology department currently has an un-filled vacancy at 1.0 FTE with a salary of approximately $40,000. An additional $40,000 is proposed to be moved from the current technology consultant funding for outsourced network administration to establish a salary for this new position at $80,000 which is in line with data provided by the May 2012 National Industry-Specific Occupational Employment and Wage Estimates published by the US Dept of Labor Bureau of Labor Statistics and a survey of nearby towns. This leaves $25,000 still available to outsource highly specialized support functions and provide staff augmentation for complex issues and projects. This plan therefore has a zero dollar and zero FTE impact on the FY15 technology budget.